Camp management software can make administrative tasks for any type of summer camp business easy to handle. Camp management software can help with everything ranging from registering new campers, handling payments, hiring and keeping track of employees, viewing the state of camp financials, and transportation management.
As a camp owner or director, using camp management software can allow you more time to focus on other things like marketing and it can also help you make essential business decisions. Take the hard work out of managing a camp and choose the best camp management software programs like the ones below.
Regpack is here to help. What does that mean for your camp? At Regpack, they specialize in taking care of the business basics.
Instead of chasing payments or sending emails or sorting allergy forms, you’ll be able to focus on the next hike you’d like to take your campers on, create flora and fauna scavenger hunts, and maybe even create the newest campfire song. No more paper applications. No more taking credit cards over the phone and no more deposit runs.
Work with them and their team to create automated infrastructure to do the legwork for you. Regpack takes care of the tedious business basics so you can focus on the fun parts and make sure your campers, and their parents, see your camp as a win.
2. Camp Brain
Camp Brain offers camp management software for any type of camp. Overnight, day, special needs, faith-based and school camps will find their software straightforward and easy to use. As they describe it, “intuitive and user-friendly and that meets the administrative needs of different types of camps.” Camp owners are able to determine what type of information needs to be collected from parents when they sign up their children. Their software also makes it easy to collect medical information you might need from campers. You can also manage the entire camp staff hiring process saving you a lot of time.
Camp Minder offers an all in one camp management system that can help you handle any part of your camp managing needs. With their online registration and camp forms you can sign up campers quickly and it’s flexible enough to include customization like early bird discounts and specific coupons. With their camp staffing solution the hiring process is made simple allowing you to integrate background checks, reference forms and making the overall hiring process more efficient and faster. To make managing health data more straightforward they also have an integrated health care solution.
Campsite’s all in one camp management solution makes managing any camp an uncomplicated and painless task. As they describe their software, “CampSite is your one-stop-shop for all of your camp management needs.” With Campsite’s software you can handle online registrations, offer parents an easy to use dashboard, handle the entire staff hiring process and deal with transportation management. With their software you can also give parents the option to view and download videos taken from camp. With their facial recognition software module parents can view the photos that their child is found in.
Campwise offers an all in one solution to your camp software needs. With it you can efficiently manage any camper registration and payment processing. You can view and save camper information with their beautiful UI design. Similarly, you can also manage your staff’s information with it. You can collect online applications, references, contracts and other forms to simplify your summer camp staff hiring process.
Tips For Choosing Camp Management Software
Here are a few things you should keep in mind when on the market for camp management software.
Ask for a demo – Most of the camps listed above offer demos that you can try out before you buy. As a summer camp owner you 100% should try the software before you begin to use it. You want to test out the UI and see how easy it is to use.
Chances are you won’t be the only one using it, since your counselors or directors might use it to update camper information and manage hiring potential prospects.
Know Features You Need – Each camp management software is different, so chances are some programs will have different features than others. You should be aware of what kind of features you want to make your life easier.
While some software programs might offer fancy features, they might lack the ones you actually want. As an example some software programs might offer you the chance to be able to create a camp store, however this something you want or have any plans for? Figuring out what features it is that you need or want, will help you make your final decision.
Month to month vs annual contract – You’ll have to decide whether you want choose between an annual contract or a month to month contract. For camp business owners who only run seasonal camps, then a month to month might be more suited for you.
On the other hand camp owners who have events that go on all year round might find the annual contract more suitable for them since the monthly fee tends to be cheaper this way. Some software companies might not offer you a month to month contract so this is something else you will want to keep in mind when deciding which program to choose.
Don’t always choose based on price – While it might be tempting to go with the camp management software that has the lowest price, you definitely don’t want to do that. As mentioned above, you should know what type of features you’re looking for in this type of software. Go with the software that will meet your needs so you don’t waste your time trying to figure things out on your own. If one software program is easier to use than another, consider the time that will be spent learning to use it and time spent teaching others how to use it.
While deciding which camp management software to use might not completely decide whether your camp is successful or not, it will have an impact on how easy it is to run when you’re just starting your camp.
Running a summer camp can be challenging, so you want to be sure you’re choosing the correct camp software program in the first place since transitioning to using another camp management software later isn’t easy. By choosing any of the ones listed above and following our helpful tips, you’ll set your summer camp up for success.
Martin has been in the summer camp industry for 7 years now. He has worked in different roles for camps, including as a marketing director for summer camps in the United States. Martin enjoys all kinds of outdoor activities but likes hiking and kayaking the most. He’s also a huge fan of traveling.